Activities → HubSpot Courses

Last updated: May 29, 2026

What this is

A SmartRec Activity is a class, session, or specific offering within a program — for example, "Toddler Swim Lessons" or "Intermediate Pottery." Each activity is synced to HubSpot as a Course, which serves as the canonical reference record for that program.

Requires HubSpot setup. Courses must be activated in HubSpot by a super-admin, and the default Appointments ↔ Courses association must be enabled. See Setting Up the Integration.

When it syncs

Real-time — webhook on Activity (Create, Update, Delete)
Historical backfill — GET /activities?showPastActivities=true, all activities

Field mapping

SmartRec field	HubSpot property	HubSpot label	Property group	Type
`Name`	`hs_course_name`	Course Name	`course_information`	String
`Description`	`hs_course_description`	Course Description	`course_information`	String
`Id`	`smartrec_activity_id`	Activity ID (unique)	`smartrec_activity`	String
`ProgramId`	`smartrec_activity_program_id`	Activity Program ID	`smartrec_activity`	String
`ProgramName`	`smartrec_activity_program`	Activity Program	`smartrec_activity`	Enumeration (integration adds missing options)
`CategoryId`	`smartrec_activity_category_id`	Activity Category ID	`smartrec_activity`	String
`CategoryName`	`smartrec_activity_category`	Activity Category	`smartrec_activity`	Enumeration (integration adds missing options)
`SubCategoryId`	`smartrec_activity_sub_category_id`	Activity Sub Category ID	`smartrec_activity`	String
`SubCategoryName`	`smartrec_activity_sub_category`	Activity Sub Category	`smartrec_activity`	Enumeration (integration adds missing options)
`Price`	`smartrec_activity_price`	Activity Price	`smartrec_activity`	Number
`DropInPrice`	`smartrec_activity_drop_in_price`	Activity Drop In Price	`smartrec_activity`	Number
`MaxAttendance`	`smartrec_activity_max_attendance`	Max Attendance	`smartrec_activity`	Number
`SpotsRemaining`	`smartrec_activity_spots_remaining`	Spots Remaining	`smartrec_activity`	Number
`SpotsReserved`	`smartrec_activity_spots_reserved`	Spots Reserved	`smartrec_activity`	Number
`NumberOfOccurrences`	`smartrec_activity_number_of_occurrences`	Number of Occurrences	`smartrec_activity`	Number
`AgeSummary`	`smartrec_activity_age_summary`	Age Summary	`smartrec_activity`	String
`IsTeamRegistration`	`smartrec_activity_is_team_registration`	Is Team Registration	`smartrec_activity`	Boolean checkbox
`StartDate`	`smartrec_activity_start_date`	Activity Start Date	`smartrec_activity`	Datetime
`EndDate`	`smartrec_activity_end_date`	Activity End Date	`smartrec_activity`	Datetime
`ScheduleSummary`	`smartrec_activity_schedule_summary`	Schedule Summary	`smartrec_activity`	String
`Prerequisite`	`smartrec_activity_prerequisite`	Prerequisite	`smartrec_activity`	Textarea
`Note`	`smartrec_activity_note`	Note	`smartrec_activity`	Textarea
`AdditionalInformation`	`smartrec_activity_additional_information`	Additional Information	`smartrec_activity`	Textarea
`Tags[].Name`	`smartrec_activity_tags`	Activity Tags	`smartrec_activity`	Enumeration (checkbox)
`Status`	`smartrec_activity_status`	Activity Status	`smartrec_activity`	Enumeration
(sync timestamp)	`smartrec_last_sync_timestamp`	Last Sync Timestamp	`smartrec_activity`	Datetime
(branch)	`smartrec_organization`	Organization	`smartrec_activity`	Enumeration (select)

Unique identifier: smartrec_activity_id

Associations

A Course is linked to:

Appointments for each Registration into the activity
Deals for each Activity Occurrence (time slot)

See those articles for the association labels and IDs used.

Things to know

Tags are semicolon-separated. The Tags array is joined into a single string on smartrec_activity_tags.
Activity Status default options: Normal, Hidden, Cancelled.
Deleted activities are archived. When SmartRec sends an Activity Delete webhook, the course is archived in HubSpot — not hard-deleted. See How Deletions & Archiving Work.
Description and Notes are HTML-capable. Long-form fields (smartrec_activity_note, smartrec_activity_prerequisite, smartrec_activity_additional_information) are Textareas — they preserve whatever formatting SmartRec sends.