Account Members & Owners → HubSpot Contacts

Last updated: May 29, 2026

What this is

In SmartRec, an Account holds the people associated with a household or organization — both Members (everyone in the account) and Owners (the adults responsible for it). Both are synced to HubSpot as Contacts, so you can use HubSpot lists, workflows, and marketing tools on your full SmartRec roster.

When it syncs

Real-time — webhook on Account (Create/Update/Delete) and Person (Delete)
Historical backfill — GET /accounts, all accounts

Field mapping

SmartRec field	HubSpot property	HubSpot label	Property group	Type
`FirstName`	`firstname`	First Name	`contactinformation`	String
`LastName`	`lastname`	Last Name	`contactinformation`	String
`Email`	`email`	Email	`contactinformation`	String
`Telephone`	`phone`	Phone Number	`contactinformation`	Phone number
`TelephoneMobile`	`mobilephone`	Mobile Phone Number	`contactinformation`	Phone number
`Address.Address1`	`address`	Street Address	`contactinformation`	String
`Address.City`	`city`	City	`contactinformation`	String
`Address.StateProvince`	`state`	State/Region	`contactinformation`	String
`Address.ZipPostalCode`	`zip`	Postal Code	`contactinformation`	String
`Address.Country`	`country`	Country/Region	`contactinformation`	String
`Address.Address2`	`smartrec_address2`	Address 2	`smartrec_person`	String
`Address.Latitude`	`smartrec_latitude`	Latitude (SmartRec)	`smartrec_person`	String
`Address.Longitude`	`smartrec_longitude`	Longitude (SmartRec)	`smartrec_person`	String
`AccountId`	`smartrec_account_id`	Account ID	`smartrec_account`	String
`AccountOwnerId`	`smartrec_account_owner_id`	Account Owner ID	`smartrec_account`	String
`AccountOwnerFullName`	`smartrec_account_owner_full_name`	Account Owner Full Name	`smartrec_account`	String
`AccountOwnerEmail`	`smartrec_account_owner_email`	Account Owner Email	`smartrec_account`	String
`AccountOwnerTelephoneMobile`	`smartrec_account_owner_mobile_phone`	Account Owner Mobile Phone	`smartrec_account`	Phone number
`Id`	`smartrec_person_id`	Person ID (unique identifier)	`smartrec_person`	String
`FullName`	`smartrec_full_name`	Full Name	`smartrec_person`	String
`Gender`	`smartrec_gender`	Gender (SmartRec)	`smartrec_person`	Enumeration (integration adds missing options)
`DateOfBirth`	`smartrec_date_of_birth`	Date of Birth (SmartRec)	`smartrec_person`	Date
`IsChild`	`smartrec_is_child`	Is Child	`smartrec_person`	Boolean checkbox
`IsArchived`	`smartrec_is_archived`	Is Archived	`smartrec_person`	Boolean checkbox
`JoinDate`	`smartrec_join_date`	Join Date	`smartrec_person`	Date
`Skills`	`smartrec_skills`	Skills	`smartrec_person`	String
`Memberships[].Id`	`smartrec_membership_ids`	Membership IDs	`smartrec_person`	String (semicolon-separated)
`ExternalId`	`smartrec_external_id`	External ID	`smartrec_person`	String
`TelephoneWork`	`smartrec_telephone_work`	Work Phone Number	`smartrec_person`	Phone number
`TelephoneWorkExtension`	`smartrec_telephone_work_extension`	Work Phone Extension	`smartrec_person`	String
(sync timestamp)	`smartrec_last_sync_timestamp`	Last Sync Timestamp	`smartrec_person`	Datetime
(branch)	`smartrec_organization`	Organization	`smartrec_person`	Enumeration (checkbox, multi-select)

Unique identifier: smartrec_person_id

Associations

From	To	What it represents
Contact	Deal	Donations, memberships, and multipasses they've purchased
Contact	Contact	Account Owner ↔ Account Members in the same household
Contact	Appointment	Activity registrations

Things to know

Member-first, Owner-overrides order. Members are synced first, then Owners. If the same email appears in both lists, the Owner's data wins.
No email? Still synced. Persons without a valid email address (typically children) are synced without the email field. The integration uses smartrec_person_id as the primary identifier.
HubSpot enforces email uniqueness. HubSpot doesn't allow two contacts with the same email. The integration tries to maintain contacts by smartrec_person_id, but if an email appears on another record, the integration may switch which HubSpot record represents that person.
smartrec_organization is multi-select on Contacts. A person can belong to multiple SmartRec branches in a network. On all other object types, this field is single-select. See Multi-Organization Support.
smartrec_gender default options: Female, Male, NotSpecified, PreferNotToSay. The integration adds new values automatically as they appear.
smartrec_membership_ids is a semicolon-separated list of membership IDs the person holds.